How do I register for OpenAIR?
When you are ready to register to participate in OpenAIR, you fill out this online form. Note that payment is NOT due upon registration.
Once you fill out this form, you will be contacted via email by a representative from Knowbility, who will review any questions you have and give you additional information. At the time of registration, you must provide your EIN number if you are a 501 (c) (3) nonprofit organization in the USA. If you are a non-governmental organization, charity or school in a country other than the USA, you may be asked for additional information to confirm you are registered with your national government. If you are an independent artist – musicians, painter, etc. – please note such when you complete the registration form.
No payment is due upon registration. Instead, you will work with Knowbility representatives in the coming months to prepare for working with your team for the OpenAIR event, which starts officially on February 1. Organizations will be asked to pay the one-time $100 registration fee by December 31, 2017; organizations that pay the fee will continue on to the competition. Please note that registration fees cannot be refunded after January 15th, 2018. There is a $25 surcharge on each refunds made.
Knowbility staff will work with each client organization to help them prepare for being matched with a design team. This will include your completion of an in-depth survey about your current web site (if you have such), what you want out of a new web site (in addition to better accessibility), and your in-house tech support. We may also host a live web event where you will be able to submit questions and have them answered live, during the event.
If you are able, please follow Knowbility on Twitter, @Knowbility and on Facebook so that you will receive updates about OpenAir and accessibility issues in general. You can also follow #OpenAIR2018 on Twitter, to receive updates about OpenAir, not just from Knowbility, but from participating organizations as well.
If you talk about your participation in OpenAIR2018 on any social media platforms, we encourage you to tag your post with #OpenAIR2018.
You can email firstname.lastname@example.org at any time with your questions.
Who should be my organization’s representative for OpenAIR?
You need to pick one person from your organization to be the primary contact for the OpenAIR event. This person commits to answering all emails and phone calls from Knowbility and the design team promptly, getting all material ready for the design team, attending OpenAir online meetings and meeting with the design team you are matched with in February 2018.
This person does not have to have any experience with web design. This person should be the person who makes primary or final decisions regarding your organization’s communications. It should be a person who can quickly gather or write all text for the web site you want designed or redesigned, and quickly gather and provide all logos and photos you want to use on the site (or you want the designers to choose from), video files and audio files (multimedia).
How much time will participation take?
The person designated as the primary OpenAIR contact from your organization will be responsible for completing our survey about your current web site, if you have such, and your web site needs. We estimate that completing this survey will take one-three hours, depending on how many people are involved in your web site management.
This person will also participate in a live webinar or view and listen to the archived version online before January 15th, 2018. This webinar will be around one hour.
We estimate it will take a representative from your organization 12-30 hours to prepare for the design period with your team, which will begin in February. The earlier you register and begin working with Knowbility the more these hours can be easily distributed over several weeks months. This will ensure that you have all materials ready for the teams to get started – they have only 5 weeks to design for the OpenAIR competition, so it’s vital that your organization has an updated current web site or prepared all text for the new web site you want, as well as logos, photos you want to use (or you want the designers to choose from), video files and audio files (multimedia). Knowbility staff and your team will help you every step of the way for putting together this material, so that you meet the content delivery schedule.
Your organization’s primary OpenAIR contact must promptly reply to emails and phone calls from both Knowbility and your team. We commit to doing the same for YOU: we will promptly reply to your emails and phone calls.
Starting in February, your design team will take 5 weeks to design your organization’s website. The representative from your organization will need to spend several hours the first and last week, and at least two hours a week in between, working with your team.
How will we work with our design team remotely?
When you are matched with your team, you will decide together how you want to meet and how often. It can be by phone, by email, via an online meeting platform, via Skype, etc. – your team will like to hear from you about what you prefer.
When your organization is matched by Knowbility with its team, the team will receive all of the information we have helped you prepare for your team. Your team will also tell you how they want to access your current web materials and new web materials. Your team is committed to making it as simple for you as possible for creating a way for them to access your current web site and/or new web site materials – a way that is not time-intensive for you.
In addition, a representative from Knowbility will be in contact with your organization’s representative regularly to support you in the process.
The more time your organization’s primary OpenAIR contact spends with your design team, the better your website will be, and the more closely it will match your expectations.